Your team is spread across several countries, and this time you want to meet in person in Vienna. The venue is one part of the planning. The other part is the small questions your colleagues will ask before they book their tickets: How do I get from the airport? Do I need cash? What does a working day look like here?

This guide covers the practical side.

Getting to Vienna

By air. Vienna International Airport is connected to the city by the City Airport Train (CAT) to Wien Mitte and by suburban S-Bahn trains. Taxis and ride services are also available. Check current timetables and fares when you plan, and include the options in your travel briefing.

By train. Vienna Hauptbahnhof is a major rail hub with direct connections to many European cities. For colleagues travelling from neighbouring countries, the train is often a realistic alternative to flying.

Within the city. Vienna’s public transport network, run by Wiener Linien, covers the city with underground lines, trams and buses. Day tickets are available, which makes it easy for visitors to move around without planning each trip.

Language

German is the official language in Austria, with an Austrian flavour. In business settings, many people speak English, especially in international companies.

A few tips:

  • Send the agenda and materials in English if not everyone speaks German.
  • Agree on the meeting language in advance, and stick to it in group discussions.
  • If you plan a dinner or an evening programme, check whether the restaurant has an English menu or whether someone in your group can help.

What to expect from a working day

Punctuality. Austrian business culture values being on time. Arriving a few minutes early is common.

Titles. In formal settings, people may introduce themselves with academic titles. Follow the lead of your Austrian colleagues.

Lunch. A sit-down lunch is common. Plan a proper break rather than a sandwich at the table, especially for a full-day meeting.

Payment. Card payment is widely accepted, but some smaller places still prefer cash. It does no harm to carry a few euros.

Sundays. Most shops are closed on Sundays. If your meeting runs over a weekend, plan meals and activities accordingly.

Public holidays. Austria has several public holidays, some of which create long weekends. Check the calendar before you fix your date.

Practical details for your briefing

Send attendees a short logistics briefing about two weeks before the meeting. Include:

  • the venue address with a map link
  • how to get there from the airport, the main station and the recommended hotels
  • the agenda with start and end times
  • dietary requirements: ask for them in advance
  • power adapters: Austria uses the standard European two-pin plugs (types C and F)
  • mobile data: visitors from outside the EU should check their roaming plans
  • a contact number for the day itself

Planning the agenda

  • Morning: Schedule the topics that need the most attention.
  • Lunch: Plan around an hour.
  • Afternoon: Good for workshops and group work.
  • Evening: A team dinner gives people time to talk outside the agenda.

In June, the days are long, which leaves time for a walk through the city after the meeting.

LOFT1080 in Vienna’s 8th district

LOFT1080 is a meeting venue in Josefstadt, Vienna’s 8th district, at Lange Gasse 50/2. It is designed for groups of 10 to 35 people, depending on the format.

The loft has 90 square metres on two levels: on the main level a meeting table, a 65-inch screen and a lounge; a few steps up, on the platform in the same room, a large workshop table, the bar and a 55-inch screen. Behind a glass sliding door is a green courtyard, available for breaks when the weather allows.

Technology includes wireless screen sharing (AirPlay, Miracast), HDMI and USB-C, a sound system, handheld and lavalier microphones, a live-streaming setup and business-grade Wi-Fi for 35 simultaneous connections. Each booking has a dedicated contact from our team. Our founder, Alexander Raffeiner, speaks fluent English and is the contact for international leadership teams.

Getting there: Rathaus station (U2) is about five minutes on foot. Josefstädter Straße station (U6) is about 15 minutes on foot. Tram lines 2, 5 and 12 stop nearby, and there is a parking garage two minutes away.

Packages range from room only (SPACE ONLY) to ALL IN with coffee, tea, cold drinks and snacks, and CULINARIUM with a business buffet. See all packages.

Frequently asked questions

Can we hold the meeting in English? Yes. Our founder, Alexander Raffeiner, speaks fluent English. Mention the meeting language when you enquire.

Can you cater for dietary requirements? Let us know your requirements when you enquire, and we will discuss the options with you.

Can we see the venue before booking? Yes. Ask for a viewing appointment when you enquire.

When you enquire, send us your preferred date, group size and any equipment or catering requirements. Contact: welcome@loft1080.at, or use our contact page.